Welcome to JEIC website
Sping Summer Autumn Winter
> Home > Student Guide - Study in Japan > Procedures For Obtaining A Student Visa With C.O.E.

The procedures for obtaining a student’s visa in Malaysia with the issuance of “Certificate of Eligibility” document. The COE document is issued by a Regional Immigration Bureau in Japan. Through this method, in principle, make student visa issuance procedures easier and quicker compared to without COE document.

         
YOU – Applicant
(In Malaysia)
 
Institution
in Japan
 
Immigration
Bureau (Japan)
         
Step 1
Applying to
Institution in Japan
Step 2
Sending “Certificate
of Acceptance”
and prescribed
documents for a
Certificate of Eligibility
 
   
 
       
Step 3
Submitting prescribed documents for
application of C.O.E.
       
       
Step 4
Remitting tuition
and fees
 
Step 5
Sending
“Letter of Admission”
   
Step 6
Obtaining
“Letter of Admission”
 
 
 
   


 
Applying for the applicant’s
Certificate of Eligibility
(C.O.E.)
 
Step 7
Issuance of the
Certificate of Eligibility
(C.O.E.)
Step 9
Applying for a visa to
Japanese Embassy or Consulate
Step 8
Sending the
Certificate of Eligibility
(C.O.E.)
 
 
       
Step 10
Obtaining a visa
       
       
Step 11
Entering Japan
       
         
 
Step 1 +
Step 2
Once you have applied and admitted to an institution in Japan, the institution will send the prescribed documents for application of C.O.E.
Step 3 You need to submit all necessary documents to institution in Japan which acts as your proxy for the application of C.O.E.
Step 4 At the same time you need to arrange to send tuition fees through remittance to the institution in Japan.
Step 5 The institution in Japan will arrange to send “Letter of Admission” upon receiving the remittance as well as applying for your C.O.E. document at the Regional Immigration Bureau in Japan.
Step 6 +
Step 7 +
Step 8
Institution in Japan will send the C.O.E. by registered mail to your postal address in Malaysia once the application is approved and the C.O.E. is issued. In general, it will take approximately a month for C.O.E. to be issued.
Step 9 +
Step 10 +
Step 11
Take the C.O.E. documant along with your passport to Japanese Embassy or Consulate for application for a student visa and the student visa should be issued within 3 working days.
Embassy of Japan in Kuala Lumpur
Embassy of Japan in Kuala Lumpur
No.11, Persiaran Stonor off Jalan Tun Razak, 50450 Kuala Lumpur.
Tel   03 -2177 2600
website   http://www.my.emb-japan.go.jp
     
 
   
Copyright 2005 Japan Student Services Organization | Japan Educational Information Centre Kuala Lumpur, Malaysia. All rights reserved.